How to plan a Farewell Party

Whatever kind of farewell party you intend to throw, big or small, there are many ways to tell and show that special friend or co-worker that you will miss them once they have gone. Party Insurance have put together a guide on throwing a special and thoughtful leaving / farewell party.

farewell party theme

Pick your theme

Your theme should be relatable to the leaver's interests, hobbies, tastes or personality type. For example, if they are naturally quite shy, maybe a large social gathering or a surprise party isn't the best option!

Popular themes include travel, particularly if the person is leaving the country, wine and cheese, music eras such as 70's, 80's and 90's and sport or colour themed to name a few. When you have narrowed down your theme, the following decisions will become simple such as the food, the drinks, the budget and the venue.

Farewell Party Budget

Set a Budget

While you may want to make this celebration a big one, remember to be realistic about how much you are able to spend. Compile a list of rough costings for food, decorations, drinks and a gift for the guest of honour may be and stick to it.

If things do get way too pricey, you can always scale it back a bit. No one will know otherwise!

Farewell Party Venue

Select the Venue

Once you have chosen the perfect theme, it's time to weigh the pros and cons of hosting it either in the daytime or in the evening. By hosting it in the evening you expand your theme and venue options, especially if hosting at a bar or restaurant is a preference. However, by opting for a daytime affair, the party can start early and finish at a reasonable hour, which works well if the guests have to work the following day!

You may have to pay a deposit upfront to secure your booking.

Farewell Party Games

Party Games

To ensure all attendees and the guest of honour has an unforgettable evening, plan some party games to break up the evening. Party games allow everyone to loosen up, relax and have a bit of a giggle. Some popular suggestions include:

Quiz:Draw up a list of questions that focus on the guest of honour and find out who knows them best.

Story Time:Have all the guests share a funny story or a favourite memory of the guest of honour.

Notepad Chinese Whispers:Have all the guests draw something on a notepad, each guest then passes this to the person on their left whom have to guess what it is, once they've made their guess, this goes on to the next person to draw. This process continues until you receive back your original notepad. Then, you share the results and all have a laugh while doing so!

Farewell Party Gifts

Party Gifts

As a rule of thumb, don't buy the guest of honour anything they wouldn't want or need.

Consider their situation; why are they leaving? Are they moving to a new town? Travelling abroad? Purchase a gift that will be useful to their individual circumstance.

For example, if they're moving to a new home out of town, a gift card for a DIY shop would be a welcomed gift or if they are travelling abroad, buy something useful such as a sun hat, travel vouchers or plenty of sun cream!

Get covered with Party Insurance

One of the most important things not to overlook for the farewell party you are planning is your party insurance!

ith any party or event, accidents can happen, suppliers can go bust and things may go wrong, so ensure that you're protected from the unexpected with Party Insurance. Our party insurance policies can provide up to 20,000 cover for cancellation, up to 15,000 cover for re-arrangement costs, optional public liability cover and policies start at just 30!

Most venues will even require Party Insurance or at the very least, liability insurance, before allowing you to hire their space.

This article is for information and entertainment purposes only. It does not constitute advice in any way. The information provided here is correct at the time of writing however please check the latest policy wording here for the latest policy terms, conditions and exclusions.

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Author: Natasha Goldstein

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